Three Forks Rodeo Arena Board of Directors Meeting
Monday, November 6, 2023, 5:30 p.m
City Hall, 206 Main Street, Three Forks

Call to Order & Roll Call (Casey Elmose, Mike Lane, Gene Townsend, Adam Miller, Ryan Hamilton, Ryan Pestel, Vacancy)

Disclosure of Conflict of Interest (if any)

Introduction of Guests (if any)

Financials & Approval of Minutes

1. Approval of October 2, 2023 meeting minutes

2. Approval of $1,000 Sponsorship of Kids Bucking School at NRA Rodeo 10/27/2023 paid due to timeliness on 10/11/2023

3. Presentation of Bills/Approval of TFRA Board Claims - Crystal

4.  Tri-Party Agreement with First Security Bank for Three Forks Rodeo Arena Checking/Savings/CD Funds Over $250,000 which Exceed the FDIC Insurance

5. Discussion on Existing Rates due to:

1. Three Forks Saddle Club question/discussion on 2023 season’s rate

2. High Winds Youth Rodeo believes they should get a discounted rate due to youth event

6. Review of financials - Adam

Committee Reports

1. Finance & Fundraising - Adam

1. Want to do anything in Christmas Stroll?

1. Rodeo & Events - TBD & Gene

1. Special Projects - Mike & Ryan H.

1. Status of Northwestern Energy expansion

1. Master Plan - Gene  

1. Internal Operations - Adam & TBD

1. Nominations for Chair, Vice-Chair, Treasurer

2. Review and Recommendation to Renew the Following Contracts:

1. Sales & Marketing Director to Christina Kamps @ $425/month

2. Advertising Salesperson to Christina Kamps 12% of total advertising sold at NRA rodeo

3. Review of Rates for 2024 as presented, Board to discuss, edit as needed and adopt.

1. Arena Operations - Ryan H. & Mike

1. Update on winter maintenance needed?

New Business 

Next Meeting

1. Next meeting: __12/??/2023________

2. Adjourn