Agenda

Three Forks Rodeo Arena Board of Directors Meeting
Monday, July 1, 2024, 5:30 p.m
Cook Shack, 95691 MT Hwy 2, Three Forks

Call to Order & Roll Call Casey Elmose, Mike Lane, Gene Townsend, Adam Miller, Ryan Hamilton, Ryan Pestel, Ann Price, Christina Kamps (Marketing Director), Crystal Turner (Executive Secretary)

Disclosure of Conflict of Interest (if any)

Introduction of Guests (if any)

Financials & Approval of Minutes

1. Presentation of Bills/Approval of TFRA Board Claims - Adam/Crystal

2. Review of financial reports - Adam

3. Approval of June 3, 2024 meeting minutes

Committee Reports

1. Finance & Fundraising - Adam & Casey

1. FY24/25 Preliminary Budget review & recommendation, including PA system

1. Discussion on getting rid of the “restaurant style” tables and purchasing foldable plastic (easy to store) tables.  There are 5 4-foot tables and 2 6-foot tables to be swapped if so.

1. Rodeo & Events - Ann & Gene

1. July Rodeo - 

1. Volunteer workforce recruitment in process.  Anyone have specific needs for Crystal to focus on?

2. Straw bales & pallets ordered/borrowed?

3. Putting the banners up @ Rodeo Grounds and Golf Course

4. Tips - all go to Bleacher Fund?

2. Special Projects - Mike & Ryan H.

1. Master Plan - Gene & Ryan P.

1. Any update on N.W.E. power pole

1. Internal Operations - Adam & Christina

1. Money counters lined up?

2. Honoring Mel Obregewitch status

3. Printed tickets distributed to physical locations?

4. Posters?

5. Wrist bands, coolers, etc?

1. Arena Operations - Ryan H. & Mike

New Business  

Next Meeting

1. Next meeting: 7/X/2024

2. Adjourn