AGENDA FOR COUNCIL MEETING
CITY OF THREE FORKS
The Three Forks City Council will meet Tuesday, at 6:00PM
June 11, 2024, in the City Hall Council Chambers, 206 Main Street.
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG
IV. REMINDER TO ALL THE MEETING IS AUDIO AND VIDEO RECORDED AND MAY BE STREAMED TO THE CITY’S FACEBOOK PAGE
V. PUBLIC COMMENT (for items not on the agenda)
(The Council cannot enter into a discussion/decision during Public Comment.)
VI. CONSENT AGENDA – approval of the following:
a. Claims Paid due to Timeliness to Not Incur Late Fees on 5/23/2024 in the Amount of $13,685.07
b. Three Forks Rodeo Arena Board Claims Paid due to Timeliness on 5/23/2024 in the Amount of $1,241.01
c. Claim Paid due to Timeliness to Mail Utility Bills on 5/31/2024 in the Amount of $180.22
d. City Claims to be Paid
e. Three Forks Rodeo Arena Board Claims to be Paid
f. Council Minutes of 5/14/2024
g. Zoning and Planning Board Minutes 4/18/2024
h. Service Agreement with Solutions Engineered, LLC to Assess and Design Trail Maintenance and Assist with Bidding and Construction Services ($7,500)
i. Request for Record Destruction #28 for Forms Listed in Retention Schedule #8 Including ACH Signup Forms No Longer Used After 2021, Employment Eligibility Forms (I-9s) through 12/2021, Personnel Records of Former Employees/Volunteer Firefighters (Nothing Pertaining to Permanent Records) after 2019, Job Postings and Applications for Various Positions Through 10-2021, and Business License Applications through 9/30/2021
j. Change Order #1 to Contract with O’Keefe Drilling for the Water System Improvements Project Increasing the Total Contract by $6,420 for a total of $566,570 (Increase is due to Utilizing Stainless Steel Casing Rather than the Bid’s Dielectric Couplings)
k. Draw Request #19 for the Water Project in the Amount of $16,759.14 of Local Fiscal Recovery (LFR) and $53,380.91 in American Rescue Plan Act (ARPA) Funds
VII. PUBLIC HEARINGS
a. Public Hearing and Decision on a Resolution Requesting to Close all City Departments on Friday, July 5, 2024
b. Public Hearing, Comment and Input on Working Draft of Capital Improvements Plan (CIP)
VIII. REPORT OF OFFICERS
IX. REPORTS FROM COUNCIL COMMITTEES (if any)
X. UNFINISHED BUSINESS
a. Flood Project Update (if any)
b. Water Project Update (if any)
c. Sewer Discussion Regarding Solar – Does Council want to Continue to Pursue?
XI. NEW BUSINESS
a. Request for Alternate Sewer Average Rate by Gifford Pursuant to Ordinance #9-4-1
b. Request by VFW for City to Purchase Flag Replacements at Veteran’s Park (Roughly $800 Cost)
c. Board Appointments to the Three Forks Community Library Board of Trustees, the Three Forks Rodeo Arena Board, and the Board of Adjustments
XII. PUBLIC COMMENTS/CONCERNS (for items not on the agenda)
(The Council cannot enter into a discussion/decision during Public Comment.)
XIII. MAYOR & COUNCIL ANNOUNCEMENTS
XIV. AGENDA ITEMS FOR NEXT COUNCIL MEETING: 7/9/2024
XV. ADJOURNMENT
Policy and Conduct at Public Meetings
The public is invited to speak on any item under discussion by the Council, after recognition by the presiding officer.
The speaker should stand, and for the record, give his/her name and address, and, if applicable, the person, firm or organization he/she represents. Comments should be limited to three (3) minutes unless approval by the presiding officer, and citizens requesting to speak shall limit him or herself to matters of fact regarding the issue of concern.
Prepared statements are welcomed and should be given to the Clerk of the Council. Prepared statements that are also read, however, shall be deemed unduly repetitious. All prepared statements shall become part of the hearing record.
While the City Council is in session, those in attendance must preserve order and decorum. A member shall not delay or interrupt the proceedings or the peace of the Council, nor disturb any member while speaking or refuse to obey the orders of the Council or its presiding officer.
Any person making personal, impertinent or slanderous remarks or who shall become boisterous or disruptive during the Council meeting shall be forthwith barred from further presentation to the Council by the presiding officer, unless permission to continue be granted by the presiding officer or a majority vote of the Council.
The Three Forks City Council reserves the right to amend these rules of procedure as deemed necessary.